- Guiding Principles
Guiding Principles In Preparing For Summer 2021
- For over 35 years, our camp decisions have been grounded in health, safety and childcare. We respect the reality of this situation and our decisions will continue to be based on guidelines determined by the Pennsylvania Department of Health, Center for Disease Control and Prevention, the American Camp Association and the EBR Medical Advisory Group.
- We will use the most up-to-date information available to make the best decisions possible, accepting much of this information will not be available until late spring and therefore will not rush into making any premature decisions.
- Remain both optimistic and realistic in our decision-making process.
- Be transparent in our process and communications with families and staff.
- Work to understand the needs of our camp families and staff, supporting them in the best ways we can.
- Outlook on Summer 2021
Our family and leadership team are excited for this summer. The efforts to prepare and run camp this summer will be extraordinary, and we have just the right people to do it. There may be programmatic and operational modifications to this summer. Our goal is to seamlessly integrate these modifications in a way to make camp feel just as familiar and wonderful as it has always been. With that said, we all must keep an open mind and respect the circumstances of our world in our adaptation to running and attending camp in a COVID-19 era.
- Decision Time Frames
Many of the key decisions affecting the operations of camp will continue to be made this spring. It is important that our team has the community infection and vaccination rates, both in our campers' home communities and in Wayne County, in April and May. This will allow us to have a strong sense of what those infection rates may be in June and July. Furthermore, through our communications at the county, state and federal levels, we are pleased to learn that the PA Department of Health has taken a more active role in guiding camps this summer; including Governor Wolf's stated permission for camps to open this year. We, like you, would always prefer decisions are made with as much advance notice as possible. Therefore we will do our best to set a reasonable time frame for when specific gateways will be determined and will articulate in the sections below.
Testing Strategy: on or before 4/15/21
Travel to camp: on or before 4/15/21
Visiting Day format: on or before 5/15/21
- Medical Advisory Group
In addition to the guidance that has been given by our larger camp medical team beginning last year, we are thankful to those who have joined the EBR Medical Advisory Group. Our five-person team includes 3 camp physicians whose COVID-19 experience has been through private practice, urgent care and hospital-based medicine respectively. We also welcome a public health specialist to the team; she is a hospital senior executive responsible for overseeing COVID-19 specific infection control protocols, testing procedures and vaccination management at one of New York's leading medical and academic centers. In late winter our Medical Advisory Group brought on Dr. Daniel Griffin, Professor of Infectious Disease at Columbia University and Chief of Infectious Disease for the ProHealth Medical Network. Dr. Griffin is also the President of Parasites Without Borders, and has become a key COVID-19 advisor to numerous industries in the Northeast. His insight and work supporting CECBR has been tremendous. Along with our camp medical team of doctors, nurses and health center administrators, the EBR Medical Advisory Group is an invaluable resource of information and sounding board as we determine our health protocols and operation plan. They will also offer continued guidance throughout the summer and work with us in real-time as key medical decisions are being made.
- Expanded Medical Team
Camp has increased our medical team staff numbers in both health centers for this summer, including additional nurses and assistant administrators. Our medical team will also be staffed with two physicians for the first week of camp as we handle our regular camp healthcare needs and new testing regimen.
- Pre-Arrival Behavior Risk Mitigation
We each have an individual responsibility to protect the health of the CECBR community this summer. This begins with the choices we make in the days leading up to our arrival to camp. Our behaviors and situational awareness during the week before camps opens, and then our first week once in camp, will be the single most important element of risk we can each control in protecting CECBR.
Campers and staff must not travel internationally or domestically 10-days prior to the start of camp. For those families arriving to camp from overseas, their travel plans must be cleared by the CECBR Medical Team if their child's arrival into the US is within this 10-day period.
Gatherings and Recreation
The CECBR Medical Team cannot stress strongly enough that campers and their families avoid the following activities during the 10-day lead up to camp, beginning on Thursday, June 17th:
- indoor parties, meals or gatherings with those outside their household
- attending indoor movies, shows, professional sporting events, concerts, or similar performances
- indoor restaurants
- general discouragement of being indoors with those outside their household
We understand that some schools end on Friday, June 25. School is not considered to be an at-risk behavior. However, we do ask that families inform us of any quarantine that is required of a member of your household due to a COVID-19 exposure within 2-weeks before the start of camp.
- Testing Strategy
Accurate and frequent COVID-19 testing, we believe, will be elemental in running a healthy camp this summer, both in the lead up to opening day and throughout the summer. This will be in addition to the implementation of a symptom check protocol that will begin at home and continue once in camp.
The following information provides details of our testing approach:
Pre-Arrival Symptom and Exposure Check
- Using the camp's 'Campanion' App (the same app where parents can scan in health forms, view in-camp microblog posts and view camp photos), parents must complete the daily 'Health Check' feature for 7-days prior to your child's arrival to camp.
Pre-Arrival Telemedicine Health Appointment
- CECBR is proud to partner with PM Pediatrics for pre-arrival health screenings and PCR testing for all families living on the East Coast.
- Approximately 1 week prior to the start of camp, families will make a telemed appointment with a PM Pediatrics physician to complete a COVID-19 screening. East Coast campers must have this screening prior to being administered their pre-arrival PCR test.
Pre-Arrival PCR Test
- Campers living on the east coast of Florida, Maryland, Pennsylvania and the Tri-State Area will report to a pre-assigned PM Pediatrics Urgent Care Center on Thursday, June 24th (and for Florida campers on Wednesday, June 23rd) for their pre-arrival PCR test.
- Campers living outside the area of the PM Pediatrics network will be contacted separately to discuss a convenient on-site PCR test center.
- CECBR has contracted an exclusive window for testing on the morning of June 24th for our families. Families will be able to book an appointment in this exclusive window, or later in the day when PM Pediatrics is open to the general public if there is another time that is best for your family.
- Test results will be shared directly with each camper's family and CECBR leadership and medical team within 24-36 hours following swabbing.
- Campers who have tested positive for COVID-19 within 90 days of their pre-arrival test must provide that documentation at the time of their telemed appointment. This information will be used by camp physicians in determining a camper's start date should their pre-arrival test return positive.
- Campers who test positive for COVID-19 at their pre-arrival PCR test must follow a 10-day isolation period following their diagnosis and be symptom-free to be cleared to come to camp - this clearance will be determined by the CECBR Medical Team.
- Should anyone in your household test positive for COVID-19 within 10 days before camp, your camper must follow a 7-day quarantine period, and provide a negative PCR test result, after the 7th day, before your camper is permitted to arrive at camp.
Arrival PCR Testing and Health Screening On The First Day of Camp
- CECBR has partnered with Quadrant BioSciences out of Syracuse, NY to be our in-season PCR test provider. Quadrant BioSciences is the designated testing partner for the SUNY Colleges and has partnered with dozens of camps in the Northeast to provide fast and reliable PCR-testing via cheek-swab sampling.
- Florida campers, and other children traveling by air, will arrive at camp on Saturday, June 26th and will be tested upon arrival.
- Campers living in the Northeast will be arriving by car on Sunday, June 27th at which time the CECBR Medical Team will be performing a health screening, temperature check and take a PCR test cheek-swab.
- please see 'Camper Travel' section for an overview of our anticipated arrival process
- Following collection, the samples will be driven directly to Quadrant's lab in Syracuse to begin testing.
- Test results will be shared directly with camp families and CECBR within 12-24 hours following sample collection.
- If a camper's arrival PCR test is positive, they, along with any enrolled siblings, will need to return home for a 10-day isolation period (and a 7-day quarantine period followed by a negative PCR for the siblings), before being cleared by the CECBR Medical Team to return to camp.
In-Season PCR Surveillance Testing
- Testing with Quadrant BioSciences will continue throughout the summer as directed by our Medical Advisory Group. The first to be administered, following an initial in-camp quarantine period, will be on Thursday, July 1st. The second test is scheduled for Wednesday, July 7th. Additional testing frequency and dates will be determined by our Medical Advisory Group.
Point-of-Care Rapid Antigen Testing
- Rapid antigen testing will be available at both CE and CBR health centers
- CECBR has become an FDA certified CLIA-Waived Clinical Laboratory
- Camp has already acquired BP Veritor antigen testing equipment for both health centers. Additionally, we will also be acquiring Abbott BinaxNow test kits to ensure a plentiful supply of testing supplies throughout the summer, should they be needed.
Rapid Response PCR Testing
- Should a rapid antigen test return a positive or inconclusive result, arrangements have been made with the Wayne Memorial Hospital laboratory for same-day PCR testing, the sample for which will be taken in camp and then brought to the hospital while the camper or staff member awaits the results in a designated isolation area adjacent to each health center.
- COVID-19 Case Management and Contact Tracing
Your child's arrival PCR test will be grouped with the other tests of the campers and staff in their bunk; this has now become their 'test pool.' The pool is then tested as a whole and results will be received as a positive or negative pool. If the pool is positive, the remainder of each person's sample is then re-tested for individual results, this is called reflex testing.
Positive PCR Test - Pool
- If a pool test is positive, each member of the bunk and connecting bunk (bungalow), or shared staff living accommodation, will be administered a rapid antigen test while PCR reflex testing is completed.
- ** if the rapid antigen test is positive, please refer to the 'Positive Rapid Antigen Test Response' section below
- Parents will be notified through the Quadrant BioSciences portal, that their child's pool has a positive result.
- While test results are pending, the camper's bungalow will enjoy continued programming that is outdoors and separate from the rest of the age group(s).
Positive PCR Test - Individual
- If a camper tests positive, parents will be notified immediately by the camp, and directly through the portal if the test was run by Quadrant BioSciences. All reasonable efforts will be made to reach a parent for them to inform their child of the diagnosis immediately following receipt of the result before the camper is informed by camp medical staff and directors.
- Any camper, or domestic staff member who lives locally, must be picked-up within 12 hours and return home for a 10-day isolation period.
- Provided the camper or staff member is symptom free following the 10-day isolation period, the CECBR Medical Team will evaluate the person's return to camp date, which can be as early as 11-days following diagnosis.
- For families living outside the Northeast region, pre-arranged camper pick-up plans must be shared with CECBR prior to your child's arrival at camp.
- International staff members will be moved to designated isolation housing for a 10-day period prior to their return to campus, provided they are symptom free on the 11th day.
Camper Bunk or Staff Living Accommodation Quarantine and Sanitation
- All campers and staff members in the bunk, connecting bunk, or shared living accommodation will partake in a 7-day quarantine period, concluding with a negative PCR test on the 8th day.
- Campers and staff will be tested with a rapid antigen test 2 days following their initial exposure testing, followed by an antigen test every 3 days during quarantine, and on the onset of any symptoms.
- During this time, campers will experience a schedule that will be programmed separately from the rest of their age group and will ensure that they enjoy the full scope of camp programming.
- Specialty counselor staff will remain with their bunk during this time and work as additional general bunk counselors, not working in their specialty areas.
- Support Team members will observe their 7-day quarantine period in designated areas on campus, and not report to their work areas.
- The CECBR team will perform a deep cleaning of all living areas including electrostatic spray disinfectant of cabin and bathrooms, treatment with an air exchange and/or air purification system, washing of all linens, and additional sanitation of all highly touched surfaces.
Positive Rapid Antigen Test Response for a Symptomatic Camper or Staff Member
- If a camper tests positive, parents will be notified by the camp medical team.
- Camp will isolate the camper or staff member and perform a PCR test swab which will be delivered to Wayne Memorial Hospital for analyzing.
- The camper or staff member's bunk will be evaluated and quarantined while awaiting the result of the PCR test.
- ** If the PCR test is positive, please refer to the 'Positive PCR Test - Individual' section above.
- A positive PCR test result will initiate contact tracing.
- An exposure is considered to be a 15 minute period within 6' of the infected person.
- Exposures will be documented for 48 hours prior to positive result or first sign of symptoms, whichever is earlier.
- Contact traced individuals will be antigen and PCR tested and partake in the aforementioned quarantine period and residual testing.
While all previously required vaccinations must remain current, including MMR, to attend camp, our Medical Advisory Group does not expect the COVID-19 vaccine receiving FDA EUA for pediatrics in time to require it for campers this summer.
The Commonwealth of Pennsylvania has prohibited businesses from requiring employees to be vaccinated. However, CECBR is strongly and actively encouraging all adult staff who have access to the vaccine to be inoculated prior to their arrival. Camp is currently working with local healthcare providers to research the opportunity for a vaccination program for all staff members if they have not yet had access to a COVID-19 vaccine prior to their travel to camp.
- Sanitation and Enhanced Facility Cleaning
Camp is in the process of installing air purifiers in activity, dining and office areas throughout camp in addition to both health centers. We have selected purifiers whose HEPA filters will remove 'respiratory droplets' from the air to significantly reduce the possibility of airborne transmission of pathogens. This is being augmented with UV-C germicidal technology in our health centers and other buildings with central air.
Enhanced Cleaning and Sanitation
These protocols reflect the latest recommendations from the CDC, American Camp Association and the PA Department of Health.
- Prior to staff arrival, all interior spaces in camp will receive an electrostatic spray delivery of Viaclean's BioProtect long-lasting antiviral and antibacterial disinfectant (90-day life). The application of BioProtect will be repeated following the third week of camp.
- Cabins and all common indoor areas will be cleaned and sanitized weekly by an electrostatic spray delivery of EvaClean's PURTABS disinfectant – approved for COVID-19 use – EPA-registered hospital-grade disinfectant.
- Hand sanitizer stations will be located around campus, including all activity areas and buildings.
- Hand washing will be required before and after every meal and encouraged throughout the day.
- Kitchens, mess halls and any tented dining facilities will be disinfected with a peroxide-based disinfectant after every meal. Additional electrostatic disinfectant spraying will be done on a regular basis in accordance with our phasing protocols.
- Our housekeeping team will clean all cabin and facility bathrooms, common spaces, and high-touch surfaces a minimum of two times per day, and with greater frequency in accordance with our phasing protocols.
- Camper Travel
Our long-awaited Opening Day at CECBR this summer will be more wonderful and joyous than ever before. In taking into account many health considerations and arrival day testing procedures, CECBR campers will be brought to camp by their parents this summer. This will make for a controlled and steady flow of camper arrivals, allowing our medical team to perform health screenings and obtain PCR test swabs.
Camper arrivals will be scheduled by family. All campers within the family will be dropped off at the same time, and this time will be determined by the age group of the youngest child. Details, including your designated family drop-off time, will be shared later this spring. Families living in the same household must travel to camp together. Carpools and riding-sharing services will be prohibited.
Trunks and duffle bags may not be dropped off at camp with campers on arrival day. All baggage must be sent in advance with the designated trucking companies. A small carry-on sized bag and sports equipment bag may be brought to camp on arrival day.
Camper travel home on the last day of camp will still take place by coach bus.
Campers traveling from Florida on the camp chaperoned flight, or other areas that require air travel, should plan to arrive on Saturday, June 26th and to anticipate additional and frequent testing at the start of camp.
- Additional Packing Items - Masks and Waterbottles
Each camper is required to bring 50 well-fitting disposable masks with them to camp. In addition to an abundant supply of camp-provided masks that will be stationed outside several indoor facilities, we ask that each camper has their own supply in their bunk. Knowing how often children change masks on a normal day, with all of the dirt and sweat that will accumulate during an action-packed camp day, campers may want to change their masks with much greater frequency. Although not encouraged, cloth masks may still be brought to camp in addition to the required disposable masks.
Refillable Water Bottles
We encourage each camper to bring 4 refillable water bottles (well labeled) with them to camp. While cups will be provided at facility water fountains, campers will be asked to use water fountains to fill their bottles, rather than drinking directly from the fountain.
- Phasing At Camp: Quarantine, Mask Use, Cohorts, Mixed Group and Co-Ed Activities
Though this plan will be shared in detail prior to the start of camp, we would like to briefly share the idea of 'phasing' at the start of camp. To be determined by community infection rates, testing results and any guidelines set forth by the CDC and PA Dept. of Health, we anticipate the implementation of 'phases' that will outline the degree of health measures to which campers and staff must follow.
Upon arrival, for both staff during orientation and campers on opening day, camp will be implementing the highest level of health measures to prevent the possible spread of illness. This highest level will likely be implemented for the first few days of camp until post-arrival PCR test results are returned. These measures may include: daily wellness screenings and temperature checks, activities being programmed by bunk or bungalow to establish a small group quarantine, delaying mixed-group or co-ed activities, indoor activities being held outside, mask use when inside non-bunk communal buildings, and outdoor dining and activity areas, for which camp has already secured several tents.
Camp will then progress through additional phases bringing camp to our full 'one camp, one family' program and routine - including our frequent co-ed activities. Should camp need to remain, or return to, a higher phase level, special arrangements will be made for brothers and sisters to still visit with one another in an outdoor, socially distant and safe manner.
- Controlled Campus - Visiting Campus: Visiting Day, Alumni Day, PC/US Parents, New Camper Picnic, Siblings and Tours
Our optimism remains that the world, and certainly our local communities, will experience to some degree a 'return to normalcy' this summer led by low community infection and high vaccination rates. While at this point some decisions can comfortably be made, for others, we remind ourselves that only time will allow the information we need to make the best-informed decisions possible. Therefore we anticipate running a 'controlled campus' this summer that, though will lean towards limiting contact with the outside world, the interactions that we do have will be carefully thought through and planned.
- Currently, Visiting Day is scheduled for Saturday, July 17th. Though we would love to share this exciting day in its traditional fashion, at this point in time, we believe it is unlikely we could gather all together at one time. Our team is considering other ways, in-person and virtually, for you to visit with your child(ren). If we cannot hold our 1 large gathering on July 17th, we are developing a plan for a series of much smaller family visits, limited to parents and siblings only, over the course of the full weekend - therefore we ask that you please keep open both Saturday, 7/17 and Sunday, 7/18. If however, our team determines that in-person visits pose too great a risk, then camp will arrange for a few virtual visits with your child(ren) over the summer and a chance to meet their bunk counselors and Grouphead. We are targeting mid-May at the latest to finalize this plan. We understand this decision timing has unique travel implications for families living outside the tri-state area and we will be reaching out to you to discuss further. Our intention is for you to visit with your child(ren) this summer, and by waiting until this spring to make the decision, we believe we all stand a better chance of making this happen.
Visiting Day Testing and Vaccination Requirement
- If camp is able to host an in-person Visiting Day, the weekend would be followed by a return to arrival day phasing and PCR testing before we return to our 'one camp, one family' program and routine.
- Pre-arrival COVID-19 testing for parents and siblings, and a vaccination requirement for adults, will be considered by our Medical Advisory Group in the weeks leading up to Visiting Day should it be in person.
- Given the format this special day takes at camp, both in the mixing among alumni and interactions with current campers and staff, sadly, we have decided to postpone this annual gathering to a date in the fall or a grander celebration in 2022.
PC/US Parent Color War Visit
- In line with several factors that influence the Visiting Day decision, it is too early to make a determination if immediate family members will be able to visit during Color War this summer. Our team is discussing ways to include parents in this culminating evening of your child's journey at CE/CBR and if not in person, will deliver these events to you virtually. We are targeting mid-May to finalize this plan.
New Camper Picnic
- Currently scheduled for Saturday, June 5th, we continue to plan for an in-camp experience for our 2020 and 2021 New Campers! Though the event will take place entirely outside in a similar fashion to our Fall Foliage event, with appropriate social distancing and mask use measures, we look forward to welcoming all new campers to their new summer home. We are targeting mid-May to finalize this plan.
Siblings Rookie Day
- Much like Visiting Day, the possibility and format of in-person sibling tours will be determined this Spring. Please continue to keep open Friday afternoon, 7/16 for your tour.
- Controlled Campus - Leaving Campus: Day and Overnight Trips, Inter-Camp Tournaments
As mentioned above when discussing visitors coming onto campus, our 'controlled campus' must also address possible scenarios when campers and staff would normally leave campus. The scenarios below reflect our thinking at the present time and will evolve in the lead-up to camp.
Campers Leaving Campus
- We anticipate there will be times campers must leave campus for a medical appointment or family emergency. In those cases, a testing and re-entry protocol will be implemented. However, we do not anticipate permitting campers to leave campus for tournaments at home or milestone family gatherings. Though this decision will be made in the spring, it is best to plan accordingly as the conditions are now.
Staff Leaving Campus and Time-Off
- In addition to the conditions specified for campers, our staff may not return to their home communities on their time-off this summer. We do however believe that for a 7-week camp season and 1-2 weeks of orientation, quality time off will be essential in ensuring staff are well rested and at their best. Therefore, camp has been securing several off-site locations where we can bring our staff to enjoy their days and evenings off that is controlled, led by camp leadership and not in contact with the outside world; these areas include renting exclusive campsites along the Delaware River to be used by staff and as a new area for camper programming.
- As we work to ensure that staff time-off is even more relaxing and enjoyable, our team is constructing a new outdoor staff lounge called 'The Woods at Courtyard.' This new space will feature fire pits, bbq's, and a great social atmosphere to connect with camp friends.
Day Trips and Overnight Trips
- While we will not be running our traditional group amusement park trips this summer, our full leadership team has been exploring a few great outdoor venues that can be exclusive to CECBR use and allow our middle and upper camp campers an exciting adventure off-campus.
- Though camp is still many months away, and our team has discussed which elements we can, and cannot, control on an overnight trip (high school age groups), and the amount of advanced planning and bookings that are needed for a well coordinated trip, we have made the decision to not run our 3-day overnights this summer. However, with the rental of exclusive campsites along the Delaware River, we are extremely excited to offer a whole new array of adventure and camp-out programming.
- While our in-camp 'leagues' and instruction are the cornerstones of our athletics program, we know the excitement and pride playing in an inter-camp game brings to campers. Our campers attend travel tournaments at camps run by some of our closest friends and most respected Directors in the industry. We know that when at a tournament our children are under our care and warmly welcomed by the other camp. While we know these camps are preparing just as diligently as we are, at this point in time, we are inclined to be more insular in our programming this summer. If conditions this spring improve significantly, we will consider a limited inter-camp tournament should our camp friends be interested as well.